Tuesday, November 11, 2008

Print Audit Green & "Eric the Office Worker"

So, you just bought a shiny new Color "Green" MFP. You know the system, your salesperson touted the "Green" features such as default auto off, default power save mode, default duplex copying, the small carbon foot print, scan2email, scan2folder, scan2UDOCX, scan2dropbox, and of course it was the end of  the month special deal just for you!

So, what good is all of this if you can't control printing?

Did you know that the average employee prints 34 pages a day and 17% of those pages are never used?

Do you think that "Eric the Office Worker" knows the cost per page of every MFP and printer in the office? What stops "Eric the Office Worker" from printing a 100 page color report to an ink jet printer (that can have a per page cost as high as 60 cents a page), all just because he didn't want to walk to the Color MFP or workgroup printer that prints at .08 cents per page.

The idea of "Eric the Office Worker" not taking the short walk just cost your company an extra $52 from one employee for one, try working this number with 10 employees doing this per day with 22 work days per month. Think of the abuse and the cost!!!

Rules based printing, what does this mean to "Eric the Office Worker", well the next time "Eric the Office Worker" prints a report he will get a pop up alert on his pc that directs him to print green to this device (meaning the device with the lowest per page cost). Plus the fact that all of management will know when and where "Eric the Office Worker" is printing. So, if "Eric the Office Worker" does not print responsibly he could have a new "Green" job cutting the grass around the office!

Did you know that Print Audit Green on the average reduces your printing by 15%? Taking a closer look, I have a client who produces 200,000 prints each month on their MFP's. A 15% reduction would lower those pages to 170,000. So, that's 30,000 (that's more than 3 trees a day you are saving from the mill) less sheets of paper at .008 for a savings of $240. Then 30,000 less meter clicks per month at .01, this will be a savings of 300.00. Overall savings is $540 per month, cost to implement Print Audit Green in their environment (about 50 users) would be $146.25 per month. Savings WOO YAA of $393.75 per month.

Here's some more cool facts about Print Audit:

Understand your environmental impact

•Monitor 100% of the printing in your environment to spot abuse and waste.
•Learn who is printing to where and when.

Reduce unnecessary printing and waste•Cut waste through the knowledge that all printing is being monitored.
•Decrease abuse by forcing duplexing, and restricting color printing.

Create green-friendly and cost-conscious users•Utilize printing limits or redirect users to use more efficient devices.
•Educate users of the costs and environmental impact of each print job they print.

Not once in the last 10 years did a customer every present a print or copy report to me on an appointment. Thus, showing that the average company has no idea of how many pages are copied, printed, and scanned. Nor do they have any idea of the cost associated with their volume and hardware. How the heck can you be in business and not know this? Print Audit should be in every office, even if it's only used at the end of the year to review how many pages were used and what the cost was per page.

Did you know that you can enable Print Audit Green Software for less than 10 cents per day per employee?

-=Good Selling=-

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