Tuesday, April 29, 2008
Sunday, April 27, 2008
Wednesday, April 16, 2008
ODBC is an acronym for OPEN DATABASE CONNECTIVITY. It is a Windows tool that can be found in Control Panel>Administrative Tools>Data Sources (ODBC). It provides a standard interface to connect to virtually any database that is ODBC compliant.
Connecting to a database is very important when performing document processing. Without the ability to connect to data, MANUAL indexing is required (unless OCR, barcode or some other technology is used). Manual indexing is very inefficient and prone to errors. An error made during manual indexing may prevent the document to be found at a later time.
In a typical document management scenario there may be many different document types. Each document type may, or may not have, data that is “associated” with the documents. For the document types that do have associated data, the indexing process can be very efficient and accurate. Document processing software, that includes ODBC connectivity, will allow the indexer to enter data (typically a “key” such as Invoice Number) and the software will automatically perform a lookup into the database to VALIDATE the entry. In addition, related data such as Customer Name, Po Number, etc can be EXTRACTED from the database at the same time. This data can be part of the retrieval schema without any additional work or manual indexing.
Advanced software, that includes ODBC connectivity, will incorporate barcode or OCR technology to process documents completely automatically. The documents are scanned, separated automatically by barcode or OCR, the barcode or OCR data is used to perform the database lookup, the data is VALIDATED and the related data is EXTRACTED and the documents are published to the document Repository without any operator assistance.
ODBC can also be used on the “backend”, or retrieval side, of document management. It allows virtually any database to be used for purposes of retrieval of documents. Of course, the publishing and retrieval software must include the ODBC interface.
Wednesday, April 9, 2008
1977: Started in Tampa by Dan Doyle and Frank McPeak, Danka's name was forged from the first names of its co-founders.
January 1997: Under Doyle's leadership, Danka grew to more than $3-billion in sales by the time it acquired the office imaging business of Eastman Kodak for $588-million.
October 1998: Doyle resigns as chief executive after the Kodak deal causes financial chaos.
2004: Danka sells its Canadian subsidiary.
2005: Danka sells South and Central American business to Toshiba.
2006: Danka sells its European operations to Ricoh Co. of Japan for $210-million, slashing its business in half.
November 2007: Danka shares delisted from Nasdaq.
April 8, 2008: Konica Minolta agrees to purchase Danka for $240-million.
Tuesday, April 8, 2008
Saturday, April 5, 2008
Ricoh’s President of worldwide operation, Shiro Kondo, gave out details on its financials:o predicting increase in worldwide sales of 11% between now and end of fiscal 2011o predicting total worldwide sales this fiscal of 2.5 trillion yen ($26 billion).
- Key driver will be sales of production print devices to commercial printerso will spend a total of $725 million to finish acquisition of IBM’s printer division by 2010o IBM sold $1 billion worth of printers in 2006.
- Has paid a total of $210 million for the European branches of DANKA. Operating profit will increase worldwide 7.8%.
- Projections for this year are less than targets that Ricoh published earlier as part of its 3 year plano “Our business in the U.S. is the hardest-hit” stated Ricoh’s worldwide CFO, Zenji Miurao.
Other comments from CEO, Shiro Kondo:
- “we will comprehensively revise our current research and development system”
- “we can no longer increase our competitiveness simply by satisfying customers”
- “what matters now is how we make our products and services represent values that inspire customers”
- “transform process to creating rather than making”
- Will set up a “marketing strategy office” on 4/1/08 in Japan to explore market needs from a long-term point of view.
- “we can’t develop new products and services only by asking customers what they want….we will research the issues and needs that the customers themselves don’t even fully understand and propose new values and services”
- Plans to undertake large-scale restructuring as early as July of this year.
- Slower-than-expected sales of its GelSprint inkjet printer/MFP products “focusing on profitability in the 16th plan”.
- Aiming to make up for the loss in profits that came about as a result of its downsizing.
- Will reorganize its businesses and cut personnel if necessary.
With the start of the new business year for Ricoh as of April 1st, we'll just have to wait and see.
Friday, April 4, 2008
What is a “searchable” PDF?-
In simple terms, a searchable PDF is an image (picture) containing the “text” in a layer (usually behind the image and not visible). A scanned document (PDF as image format) is NOT searchable until an OCR (optical character recognition) process is performed on the document. Some scanning hardware can deliver a searchable PDF (the OCR process is performed during the delivery process). A searchable PDF can also be created by PDF distiller software. This process “converts” a digitized file, such as a MS Word document, to a PDF format. Because the original document was digitized (contains text), the OCR process is not required and a searchable PDF is rendered. An easy way to determine if a PDF is searchable is to open the document with Adobe Reader or Acrobat and perform a “find” function. If the found “text” is highlighted, the document is a searchable PDF.
Benefits of a “searchable” PDF-
Searchable PDF’s are very useful for retrieving documents from a document Repository (full content management) and useful to find the location of a word (s) within the document.
Adobe Systems provides a free downloadable tool known as an iFilter. The iFilter provides a link between the “text” layer of the searchable PDF and an “indexing” engine. This connection provides for retrieval of the document by any word(s) contained in the “text” layer or in the metadata (Title, Subject, Author, Keywords) of a PDF. Indexing engines include:
A) The catalog feature of Adobe Acrobat- very powerful engine which provides advanced searching functionality.
B) MS Indexing Services- an “index” maintained at the server level with “load” processing options built into MS server platforms. Note: this application has an unlimited user retrieval tool that leverages this free MS service.
C) MS Desktop Search- a free, downloadable MS powerful tool that maintains an “index” on the desktop of either desktop files, server files or both.
D) MS Sharepoint- searchable PDF’s can be retrieved with the built-in query tool.
E) Other DMS- most document management systems can retrieve searchable PDF’s.
The requirements are:
1) A full license of TOCR (the OCR engine)
2) The “captured” document should be a Group 3 or IV B/W tif.
There are two components that are used to create “searchable” Pdf’sOCR Processor must be set as Full Page; however, you may OCR All pages, the first page, or identify the pages to OCR.
Usually that business process includes software add-ons. The software add-ons can be for a specific task; for example, managing access and usage, or for general purpose document processing and document management.
All of the manufacturers now have reliable devices that will print, scan, fax and copy in color or monochrome. Almost all systems now support scan2email, scan2folder, fax4ward to folder. The questions now becomes how do we separate ourselves from our competition? The time is right for P4P’s Docuary (document management for everyone) and P4P’s Docuary Web.
Every copy representative should have a “go to” software product that is easy to learn to demonstrate and bundled with the hardware lease for less than .65 cents a day! His/her proposal will stand out from the others because he/she is selling a “total” solution. Tell me, what the heck can you buy for .72 cents a day, a cup of coffee (No), a bagel (NO), Bottle of Water (NO), gallon of gas (absolutely NO). The time is right to break out of your shell and go where others have gone, do you want to be the only one left on the planet selling something that just copies, prints and scans? Do you want to face extinction!
Transform yourself to a Docusultant (someone who consults on paper based workflow). Give your SMB (Small to Mid Size Business) what they really need. Every SMB needs P4P’s Docuary or Docaury Web (document management for everyone), they just don’t know that they need it!
Docuary has the following features:
* Unlimited user access
* Proven in thousands of locations
* SQL database engine
* Web based access
* Folder/file navigation or database lookups (based upon user defined indexes)
* Full content management (key word lookup based upon content)
* Optional batch processing of documents via barcode, forms recognition, etc.
* Availability of source code
* File access auditing
* Version control
The software is easily installed on a notebook in minutes and so easy to learn that a demo could be given to a prospect in 15 minutes without any formal training. In other words, “So Easy a Copier Rep Can Sell It”.
For more information on such a product contact me email@example.com+