Fax Servers, LAN Faxing and ECOPY Desktop! Lets face it the old way of faxing is slowing dying. A recent poll on the P4P showed that 85% of documents that were faxed are generated from the PC.
Usually customers will create a cover page in MS Word or WordPerfect, and will then print other documents from different applications. They will then gather the documents, assemble them in order and then walk them to the fax machine. Once they are there, they will place the documents in the feeder and then select or dial the number needed. Users will then wait for the documents and then return to their desk with the faxed documents and a report if needed.
Many fax ROI spreadsheets state that the average time is to send a fax is fifteen minutes! Sending only four faxes a day could take one hour of productivity and cost the company as much as $25.00 per day. Can you imagine if you had twenty people each sending four faxes a day! Then add up the pages that were printed on the printer and the cost of paper.
Software programs like ECopy Desktop and ZetafaxDUO enable the clients to print pages to the desktop and then rearrange them in any order that they like. Once they have arranged the pages they can then select the LAN fax printer. Here they can add a cover page or with ZetafaxDUO they could add their logo and create a cover page on the application. With one touch of the mouse, the documents can be faxed with out printing any pages thereby reducing the time that it took to prepare the fax the old way. Your clients could save hundreds or thousands of hours a year in productivity. Also, do not forget to ask the customer about lost faxes, many customers lose incredible amounts of time because they have misplaced a fax.
Fax Servers will take care of this because they capable of archiving the documents on the server and will allow the customer to retrieve the document if it is every lost or misplaced. Another great feature of some fax servers is that you can direct output to any network print device. Directing prints to less expensive print device can also save hundreds or thousands of dollars for your client. Some fax servers even allow to you direct the incoming faxes to email accounts, where they can then be viewed or printed!
I've been selling these types of solutions with success, when you put a solution in front of a client they are less likely to shop and usually can not recreate "your" solution. I have attached a fax questioner to use when interviewing your client.
Look for the questioner for fax work flow here
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