Friday, September 28, 2012

Top 5 Trending MFP & Printer Solutions

Those of us in the know are always trying to catch on the latest and greatest MFP & Print solutions.  Here's my top 5 from the last year with a short overview on each. When was the last time you hugged your copier solutions rep, cause if they are bringing these solutions to the table then you owe it to them to reach out and hug them!

1) PretonSaver:  Need to get more bang for the buck out of your toner cartridges?  Take a gander at Preton Saver software, Pretonsaver will eliminate those pesky little extra pixels of toner and can offer toner savings of up to 25-45%!

Hey, maybe it's not a bad idea to go back to selling maintenance agreements, not include the toner, but do include licenses of PretonSaver.  Just think about the talk track to the end user.  You buy the toner, we'll do the service/maintenance but we'll also sell you "x" licenses of PretonSaver that can save you 25-45% of your toner costs for your MFP and your printer fleet!  Thus you would have the extremely low cost per page of service/maintenance coupled with an almost 50% savings on the toner.  Look at it this way, if manufacturer is stating 6% coverage for toner, and the toner cost is $32 for 8,000 pages that puts the retail toner cost at .0032, using PretonSaver you could lower that cost to .00144.  That's a savings of .00176, over the life of the MFP if you printed and copied 400,000 pages you would have a savings of $704 and that's only for one MFP! Can you image the savings on the fleet? 

2) Print Audit:  I've always been a fan of Print Audit, even before they became a Print4Pay Hotel sponsor.  Plain and simple their software works, day in day out, simple to use, simple to install and the ease of use is second to none.  Print Audit has a wide variety of print management software that is designed for the end user of the office equipment dealer.  I can't tell you how many calls I get from customers claiming "my color volume has gone through the roof", "this machine is costing me more than the payment on my car", and those customers are right. They have no way of controlling printing, whether it's color or black. It's not the dealers fault, nor is it the manufacturers fault, the end user needs to take some accountability and place limits on printing or re-direct printing to lower cost devices.  Print Audit 6 will do all of that plus more, and it's done behind the scenes, once you set the print rules it like "set it and forget it", Print Audit 6 will insure that limits are enforced and re-directing to lower cost devices is now the norm. Copier Dealers, there's never been a better time to become a Premier Print Audit partner, everyone is looking to reduce costs, prints and their Premier SaaS model allows you to sell software by the click, by the seat or just a flat monthly fee!

3) Doculex: Doculex has been a mainstay in the office equipment industry for many years. Doculex my first introduction into Document Management Software. If you had to ask me name the first document management company that comes to mind then it would be Doculex.  By no means am I document management guru,  however Doculex has roots in the MFP industry, long before other DMS companies were soliciting their wares to MFP dealers Doculex was already there with a very impressive channel of MFP Dealers.  "By becoming a DocuLex Reseller, you can provide your customers a complete document management solution, increasing your recurring revenue and customer retention. Attract new customers and add value to your existing customer base. DocuLex can provide direct support for you and your customer, and customers can get started with the DocuLex Archive Studio Content Management Software solution for as little as $ 40 per user per month."  Just and FYI Doculex is a sponsor for the Print4Pay Hotel and we'll have a guest blog posted for them soon along with webinars for our members.

4) Nuance:  In particular their ecopy paperworks, sometimes you just need simplicity right?  I just love showing ecopy paperworks to my existing customers and potential new accounts. eCopy paperworks is one of those rare software programs that you can fully understand all of the icons and master after 5 times.  With ease you can whiteout/blackout text, add lines with arrows (color lines too), highlight an area in different colors, add digital notes, add signatures, OCR a document (drop back into word or excel), .pdf a document, use the TWAIN scan feature, draw freehand notes, move pages, delete pages, cut, copy, paste and even add hyperlinks to a document.  I use ecopy every day and can't think what I would do if I did not have paperworks anymore.   Over the years I demo'd this product many times and I've never had someone tell me that they didn't like it. Take it from if you're in need of software that will convert documents to .pdf's and you need to do markups on documents the ecopy paperworks is the best I've seen in years!

5) UDOCX:  A couple of years ago before I even knew that web browsers could be used in MFPs, I had a thread posted on the Print4Pay Hotel forums from the marketing person for UDOCX. The thread pointed out that in Europe on Ricoh devices with enabled web browsers users could now scan2sharepoint, scan2MS365 without the need to have a software installed on a server. This was genius, the UDOCX is software as a service, users would pay a monthly fee and you were off and running with a powerful web based scanning solution (with no server hardware or software to maintain) from the MFP. Now, web enabled MFP browsers took a little longer here in the states, but at least with all of the new Ricoh MFP's you're good to go.  It's my understanding that you can also use the UDOCX service with Xerox, Sharp & Canon systems.  UDOCX will also support cloud printing and scan2fax.  Scan2fax, think about it, no MFP fax option to purchase, no telephone line charges, no call charges, no taxes and no FCC charges.

-=Good Selling=-


Anonymous said...

Paperworks is a great product. At least it was before Nuance discontinued it and stopped supporting it (in direct contradiction of their support policy).

It would be great to hear if you've found any suitable replacements because PDF Pro Office ain't it.

art post said...

hmmm, I was not aware of this support issue with Nuance and am troubled since I just sold a bunch of licenses with 5 years support! Thanx for the info on this, btw I've used PDF PRO and Nuance Pro 8 and nothing compares to ecopy paperworks.

Print Solutions said...

Nice information about print audit and Preton Saver.