Sunday, April 1, 2012

Introduction to Document Management with the Cloud

Hooray!, another Guest Blogger!  This weeks guest Blogger is Constanze from Fenestrae, Constanze is in charge or marketing for UDOCX.  When is comes to an MFP Cloud solution for
I was reading an interesting article here on the mfp solutions blog about “document management” and how it is defined differently depending on the technical background of the individual referring to it.

I have found the following definition on the web:

“Document management is the process of handling documents in such a way that information can be created, shared, organized and stored efficiently and appropriately. For many businesses, the focus of document management is on the organization and storage of documents. They want to be able to store documents in an organized and secure way that still allows documents to be found easily.” (
In my opinion you must expand the definition of “Document Management” to include the words “electronic” and “digitized”.

Document management should be the process of handling ALL kinds of documents in such a way that information can be created, shared, organized and stored efficiently, appropriately and electronically. Organizations should be able to store electronic documents in an organized and secure way that allows digitized documents to be found easily.

Thus, organizations must implement document management systems (like SharePoint) while also employing technology to digitize physical documents accurately and efficiently.

General advantages of document management systems:

  • Reduce storage through digital archiving
  • No lost files
  • Faster, structured and easy retrieval and search
  • Compliancy and security
  • Structured input (scan)and output (print)
  • Improved cash flow (business critical documents)

    We designed UDOCX to be a fast, structured and SIMPLE way to get paper documents from any multifunctional printer/scanner or copier, enrich them with optical character recognition and metadata, and accurately store them into SharePoint (or SharePoint Online) for further processing, workflow, or archiving.

    I will concentrate more on the advantages/user cases of SharePoint during the next weeks. If you have any questions please do not hesitate to ask me

  • -=Good Selling=-

    1 comment:

    Yvette Williams said...

    I always loved it when guest bloggers come to your site. They always bring something new to the table and it's pretty interesting. This one's no exception.